Aieraa Admissions Hub
Case Study
A fully automated admissions management system for Aieraa Overseas Studies, pioneers in sending students to Vietnam for MBBS programs. Auto-scalable with multi-role support.
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The Challenge
Existing CRM and admissions tools couldn't handle the unique workflow of international MBBS admissions. Manual processes led to missed follow-ups, payment tracking issues, and coordination problems across consultants and internal teams.
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Generic CRMs Failed: Platforms like Zoho and HubSpot couldn't model their unique multi-stage admissions pipeline.
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Payment Chaos: Tracking installments, commissions, and university fees across currencies was a nightmare.
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Consultant Management: No visibility into consultant performance or automated commission calculations.
Key Requirements
The Custom Solution
We engineered a bespoke solution tailored to solve these specific challenges.
Custom Pipeline Builder
Tailored admissions stages from inquiry to visa approval with automatic stage transitions.
Multi-Role Dashboard
Separate interfaces for students, consultants, team members, accountants, and admins with role-based permissions.
Fail-Proof Automations
Zero-touch workflows for follow-ups, document reminders, payment alerts, and status updates.
Smart Commission Engine
Automatic calculation of consultant commissions based on student enrollment and payment milestones.
Financial Module
Track payments, installments, university fees, and generate financial reports instantly.
Auto-Scalable Architecture
Built to handle thousands of applications without performance degradation.
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