Aieraa Hostel Connect
Case Study
End-to-end hostel management system for Aieraa Hospitality, Vietnam. Manages student attendance, groceries, leaves, documents, and AI-powered food preferences across 4+ universities.
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The Challenge
Aieraa was managing hundreds of students across multiple hostels and universities using spreadsheets and WhatsApp. This led to miscommunication, missed attendance, food wastage, and compliance issues with document management.
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Manual Attendance: Tracking student presence across 4+ universities was done on paper, leading to errors and delays.
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Food Wastage: No system to collect student food preferences resulted in significant daily food waste.
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Document Chaos: Student passports and documents were stored inconsistently with no custody tracking.
Key Requirements
The Custom Solution
We engineered a bespoke solution tailored to solve these specific challenges.
Unified Dashboard
A single platform for wardens and managers to oversee all hostels across multiple universities.
AI-Powered Food System
Students select next-day food preferences via mobile. AI predicts quantities and reduces waste.
Biometric Attendance
Automated check-in/check-out tracking with real-time alerts for absent students.
Document Vault
Secure digital custody of passports and documents with complete audit trails.
Expense Management
Wardens log grocery purchases and expenses with receipt uploads for instant approval workflows.
Leave Workflow
Digital leave applications with multi-level approval and automatic attendance updates.
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