End-to-end hostel management system for Aieraa Hospitality, Vietnam. Manages student attendance, groceries, leaves, documents, and AI-powered food preferences across 4+ universities.
Aieraa was managing hundreds of students across multiple hostels and universities using spreadsheets and WhatsApp. This led to miscommunication, missed attendance, food wastage, and compliance issues with document management.
Manual Attendance: Tracking student presence across 4+ universities was done on paper, leading to errors and delays.
Food Wastage: No system to collect student food preferences resulted in significant daily food waste.
Document Chaos: Student passports and documents were stored inconsistently with no custody tracking.
We engineered a bespoke solution tailored to solve these specific challenges.
A single platform for wardens and managers to oversee all hostels across multiple universities.
Students select next-day food preferences via mobile. AI predicts quantities and reduces waste.
Automated check-in/check-out tracking with real-time alerts for absent students.
Secure digital custody of passports and documents with complete audit trails.
Wardens log grocery purchases and expenses with receipt uploads for instant approval workflows.
Digital leave applications with multi-level approval and automatic attendance updates.
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